CCPA Employee Privacy Policy
CCPA Employee Privacy Policy
(505 Games (U.S.), Inc. / 505 Games Interactive, Inc. / 505 Mobile (U.S.), Inc.)
Effective Date: January 1, 2022
505 Games (U.S.), Inc., 505 Mobile (U.S.), Inc. and 505 Games Interactive, Inc. (collectively “505,” “we,” “us,” or “our”) provide this CCPA Employee Privacy Notice which applies to California resident employees, employee applicants, owners, directors, officers, or contractors of 505, including as applicable, those individuals’ emergency contacts and beneficiaries. This Privacy Notice sets forth our privacy practices as required by the CCPA. Please note, there may be additional or different privacy notices or disclosures that govern our use of your personal information beyond the CCPA. Where collection, use and disclosure of personal information is subject to the CCPA, this Privacy Notice shall prevail. For collection, use and disclosure of personal information beyond the CCPA, those separate and relevant privacy notices and disclosures shall prevail. Any terms defined in the CCPA have the same meaning when used in this notice.
Pursuant to the California Consumer Privacy Act of 2018 (“CCPA”), we provide the following details regarding the categories of Personal Information we have collected or disclosed within the preceding twelve (12) months:
For Applicants: We only ask and collect personal information that we require to enable us to make a decision about whether or not to offer you employment. If you do not provide particular information to us, then we will have to make a decision on whether or not to offer you a role without that information, which in some cases could result in us deciding not to pursue your recruitment. In addition, some of the personal information you provide to us is required by law, such as documentation we need to check your right to work. If you choose not to provide us with such required personal information, we will be unable to proceed with considering you for employment, and we will inform you of this decision accordingly.
INFORMATION WE COLLECT:
Within the last twelve (12) months, 505 has collected the following categories of personal information about its job applicants, employees, and contractors (some example elements overlap with multiple categories):
| CATEGORY | EXAMPLES | COLLECTED |
| A. Identifiers | A real name, alias, postal address, unique personal identifier, Internet Protocol address, email address, account name, Social Security number, driver’s license number, passport number, or other similar identifiers. | Yes |
| B. Customer Records Information | A name, signature, Social Security number, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. | Yes |
| C. Protected Classification Characteristics under California or Federal Law | Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information), and requests for parental, pregnancy, disability or sick leave. | Yes |
| D. Commercial Information | Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. | No |
| E. Biometric Information | Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data. | Yes |
| F. Internet or Other Electronic Activity Information | Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement. | Yes |
| G. Geolocation Data | Physical location or movements, such as tracking building and office entry. | Yes |
| H. Sensory Data | Audio, electronic, visual, thermal, olfactory, or similar information, such as voicemail greetings and messages. | Yes |
| I. Professional or Employment-Related Information | Job related data, maintained as part of the employment relationship that could be contained in a job application or resume; an employment contract; a contractor agreement; a performance review; a disciplinary record; photos; information from employee expenses; browsing and search history; payroll and benefits related data; internal and external contact information; or information captured from video, audio, systems, or other forms of monitoring or surveillance. | Yes |
| J. Non-public Education Information (Family Educational Rights and Privacy Act (FERPA) | Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades or transcripts. | Yes |
|
K. Inferences Drawn from Other Personal Information |
Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes. |
Yes |
505 obtains the categories of personal information listed above from the following sources:
- Directly from you, such as forms you complete as an applicant or employee, or services we provide you.
- Indirectly from you, such as monitoring information that your work computer or mobile device transmits when interacting with our applications.
- Third parties, including recruiters who submit your information to us for an employment position that may interest you and consumer reporting agencies for employment background checks.
Please note that “personal information” as defined in the CCPA does not include:
- Publicly available information from government records.
- Deidentified or aggregated consumer information.
HOW WE USE YOUR PERSONAL INFORMATION:
505 may use or disclose personal information that we collect about you for one or more of the following business purposes:
- To recruit new employees, and prior to employment, to conduct employment related background screening and checks.
- To administer benefits, such as medical, dental, optical, commuter, and retirement benefits, including recording and processing eligibility of dependents, absence and leave monitoring, and insurance.
- To pay or reimburse for expenses, including salary administration, payroll management, payment of expenses, to administer other compensation related payments, including assigning amounts of bonus payments to individuals, administration of departmental bonus pools and administration of stock option plans.
- To conduct performance-related reviews, including performance appraisals, career planning, skills monitoring, job moves, promotions and staff re-structuring.
- To monitor work-related licenses and credentials, including provisioning software licenses for use in the course of an employee’s work related responsibilities, ensuring compliance, training, examination and other requirements are met with applicable regulatory bodies.
- To provide human resources management services, including providing employee data maintenance and support services, administration of separation of employment, approvals and authorization procedures, administration and handling of employee claims, and travel administration.
- To maintain your contact information.
- To assist you in the case of an emergency, including maintenance of contact details for you, and your dependents or emergency contacts in the case of a personal or business emergency.
- To monitor eligibility to work in the United States.
- To foster and improve our culture and working environment, including conducting staff surveys, providing senior management information about other employees, and conducting training.
- To ensure a safe working environment, which includes information collected relating to disciplinary actions, and code of ethics conduct processes and investigations.
- To protect health and safety in the workplace, including conducting surveys and health screenings involving collection of personal health and biometric information about you and your household, to permit contact tracing and reduce the risk of spreading viruses or other diseases during a pandemic or public health emergency.
- To maintain security on 505 systems and infrastructure, which includes hosting; management of our software and hardware computer assets; systems testing, such as development of new systems and end-user testing of computer systems; training; and monitoring email and internet access.
- To comply with applicable law or regulatory requirements, such as legal (state and federal) and internal company reporting obligations, including headcount, management information, demographic and other required reporting.
HOW WE SHARE YOUR PERSONAL INFORMATION:
When disclosing your personal information to a third party for a business purpose, 505 enters into a contract with the third party describing the purpose of such disclosure and requiring that such personal information be kept confidential and not used for any purpose except to perform the services under the contract or respond to regulatory or law enforcement requests.
In the preceding twelve (12) months, 505 has disclosed the following categories of personal information for a business purpose:
Category A: Identifiers
Category B: California Customer Records personal information categories
Category C: Protected classification characteristics under California or federal law
Category E: Biometric Information
Category F: Internet or other similar network activity
Category I: Professional or employment-related information
We disclose your personal information to the following categories of third parties:
- Our affiliates, including, for purposes of this section, other companies with the 505 name.
- Our vendors and service providers (e.g., website hosting, information technology and security, cloud storage, etc.).
- Third parties who provide professional services such as attorneys, auditors, etc.
- Third parties to whom you or your representatives authorize us to disclose personal information in connection with products or services we or they provide to you.
- Government agencies as required by laws and regulations or otherwise to comply with legal obligations or valid legal processes such as search warrants, subpoenas, or court orders. When we disclose your personal information to comply with a legal obligation or legal process, we will take reasonable steps to ensure that we only disclose the minimum personal information necessary for the specific purpose and circumstances.
WE HAVE NOT SOLD, AND WILL NOT SELL, YOUR PERSONAL INFORMATION:
In the preceding twelve (12) months, 505 has not sold any personal information, and we have no future intention of selling such information.
For purposes of this CCPA Notice, “sold” or “sale” means the disclosure of Personal Information for monetary or other valuable consideration but does not include, for example, the transfer of Personal Information as an asset that is part of a merger, bankruptcy, or other disposition of all or any portion of our business.
CHANGES TO THIS CCPA EMPLOYEE PRIVACY POLICY:
505 reserves the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will post the updated notice on our website and update the notice’s Effective Date above.
OUR RETENTION POLICY:
In general, Personal information will not be kept for longer than is necessary for the business purpose for which it is collected and processed and will be retained in accordance with our internal document retention policies. In certain cases, laws or regulations require us to keep records for specific periods of time, including following termination of the employment relationship. In other cases, records are retained in order to administer the employment relationship or to resolve queries or disputes which arise from time to time.
As such, we retain Personal Information (1) for as long as necessary to provide you with our services, comply with our legal obligations, preserve and protect our rights as allowed by law, resolve disputes, maintain security, prevent fraud and abuse, and enforce our agreements (including our Terms of Service), (2) with your consent, or (3) as required by law.
Other California privacy rights:
California”s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our website that are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. We do not disclose your Personal Information to third parties for their direct marketing purposes.
CONTACT US:
If you have questions regarding this CCPA Employee Privacy Policy or our data privacy practices, please write us at:
Attn: Human Resources
505 Games
5145 Douglas Fir Road
Calabasas, CA 91302
Or email us at: info@505games.com